Minutes of Looking Glass Regional Fire Authority Meeting

March 21, 2007

CALL TO ORDER: The meeting was called to order at 6:00 p.m. with The Pledge of Allegiance.

ROLL CALL: Board Members Present: Pat Hazen, Jean Husby, John Clark, Dave Morris, and Billy Crego. Deb Adams absent with notice.

PUBLIC COMMENT: None

CORRESPONDENCE: None

AGENDA APPROVAL: Motion by Hazen, seconded by Crego to approve the agenda as presented. Motion passed.

APPROVAL OF MINUTES: Motion by Morris, seconded by Crego to approve the regular meeting minutes of February 21, 2007 as presented. Motion passed.

APPPROVAL OF BILLS: Clark asked about the Medical Management bill for Eagle Township. Fabiano commented that Medical Management bills for Eagle Township, but the bills have to go to LGRFA. Motion by Morris, seconded by Hazen to approve the bills that were submitted dated March 21, 2007. Motion passed.

REPORTS:

Chief’s Report

Fabiano commented that they responded to 57 calls in February, including 13 multiple vehicle accidents, and 46 were medical calls. 20 runs were for Eagle Twp. and 28 were for Watertown Twp.
Fabiano stated that he contacted the insurance company and had them come in and do an inspection of the fire department. They looked at the operations, buildings, guidelines, etc. There was a report from Michigan Par Plan included in the packets. They broke down the requirements that they would like to see LGRFA do into 2 categories –red and yellow. Red means the most important, needs to be done in 120 days, and includes implementing the included standard operating procedures. Preventative maintenance, driving records, training records; they have all these things but they do not have a procedure that says they do these things. The yellow category has 280 days to complete. Job descriptions are in this category, as well as ear plugs, procedures for dealing with a drug lab, etc. The authority should inspect all private vehicles of firefighters authorized as emergency vehicles. All firefighters should provide proof of vehicle liability insurance. A physical examination must be given to all potential firefighters, every three years. If they are over 40, it should be done every year. Station garage doors do not have electric sensors on them. Fabiano obtained estimates bringing the garage doors into compliance.
Regional Fire Grant (Grant application – Delta, Lansing, East Lansing, Meridian, and LGRFA) - Fabiano didn’t attend the original meeting, but it that they wanted to do a regional fire plan and wanted to get everyone involved, although it is not working out. Fabiano recommends that LGRFA participates in the grant leaving them responsible for 20% of it. Fabiano stated that he could write his own grant for 2007 for needed EMS equipment, with Rex Waltersdorf commenting that they are trying to work the accountability system in so everyone gets on the same page, sharing resources. Fabiano stated that the grant received in 2005 needs to be done again in 2007 for equipment.
Fabiano stated that Husby is donating the trees that he ordered for the station.

Chair’s Report:

1. Financial Review-Clark commented that they are right where they should

be. Motion by Morris, seconded by Husby to accept the financial report as presented. Motion passed.

2. Update on traffic light-Clark spoke with Dan Armentrout at Clinton County Road Commission and he said that light will still be up sometime in May. Each vehicle will have an actuator in it.

3. Update on rank structure-Clark stated that the signed rank structure is in the packet.

4. Update on medical reimbursement-Clark stated that he handed out the written consent of the Joint Fire Board. It was the only document that needed to be changed, and has been changed by the attorney.

Budget Committee Report-Clark stated that the Bookkeeping RFP is being advertised.

Personnel Committee Report-Chain of command-letter of agreement-Clark stated that the letter is attached signed and complete. It needs to be implemented.

New Business:

1. Discussion/Action on Grant Application-Fabiano would like to get approval for participating in the Regional Grant, with the potential cost of $2000.00, and to write his own grant that may cost another $2000.00. The grant that he would write would cost them $.05 on the dollar for everything they would buy. Motion by Morris, seconded by Hazen to approve moving ahead with Chief Fabiano to write a grant and participate with the regional grant for equipment. Motion passed.

PUBLIC COMMENT: Husby stated that the Memorial Day Parade and Cemetery service is May 26, 2007 and she would like LGRFA to participate. Hazen commented that she has a hard time picking out LGRFA trucks because the signs on the side of the trucks are not large enough. Hazen also asked if the electric eyes for the doors need to be addressed as a safety item. Fabiano commented that it could come out of the money they receive from ambulance calls as it is under $2000.00. Clark would like it to be under building maintenance.

ADJOURNMENT: Motion by Crego, seconded by Hazen to adjourn the

meeting. Motion passed. Meeting adjourned at 6:45 p.m.

______________________ ________________________________

Date Approved Jean Husby, Secretary