Minutes of Regular Board Meeting - February 21, 2007

CALL TO ORDER: The meeting was called to order at 6:00 p.m. with The Pledge of Allegiance.

ROLL CALL: Board Members Present: Pat Hazen, Jean Husby, John Clark, Deb Adams, Dave Morris, and Billy Crego

PUBLIC COMMENT: Glenn Henry, 9708 W. Grand River attended to advocate for an ambulance in Watertown Charter Township. His related a recent incident with an elderly neighbor and the time it took to get emergency services to him.

CORRESPONDENCE: A letter from Eagle Township notifying Jim Fyvie that Grand Ledge will be responding to ambulance calls in the Eagle area was noted. Morris stated that Eagle Township has supported the new ventilation for the station.

AGENDA APPROVAL: Motion by Hazen, seconded by Adams to approve the agenda as presented. Motion passed.

APPROVAL OF MINUTES: Motion by Morris, seconded by Crego to approve the regular meeting minutes of January 17, 2006 as presented. Motion passed.

APPPROVAL OF BILLS: Motion by Hazen, seconded by Crego to approve the bills that were submitted dated February 21, 2007. Motion passed.

REPORTS:

Chief’s Report

Fabiano commented that they responded to 41 calls in January, including 10 mutual aid calls. There were a couple of structure fires in January.

Chair’s Report

1. Financial Review - Clark commented that they are ahead on budget expenses.

Update on traffic light - Clark spoke with Dan Armentrout at Clinton County Road Commission and he said that light will be up sometime in May.

3. Medical reimbursement plan description - Clark included a plan description in everyone’s packet and has a resolution prepared for consideration and signature.

Budget Committee Report

Proposed bookkeeping request for proposal -There is a proposed RFP for bookkeeping services. Adams suggested minor changes to the RFP.

Personnel Committee

Hazen stated that the committee met to discuss chain of command issues and decided that this could conflict with the Union Agreement. It was decided to contact the attorney for a letter of agreement stating that persons in charge will receive no additional pay and are not obligated to more training paid for by LGRFA. Clark will draft a letter, circulate it to the committee, and then send it to the attorney for approval.

PENDING BUSINESS:

1. Chief’s Evaluation - Motion by Adams, seconded by Hazen to accept and place on file the performance review for Fire Chief Stave Fabiano dated January 16, 2007. Motion passed.

NEW BUSINESS:

Board Resolution to establish a medical reimbursement plan - The committee was presented with and reviewed the resolution. Husby asked if this plan is replacing a previous plan. Clark replied that it is. Adams questioned some of the wording in the preamble. Husby would like an assigned person to represent as a signer instead of everybody, under 2a -Authorization. Clark would like this approved as an amended document that he could revise and get to everyone next week. Motion by Morris, seconded by Adams, to approve the written consent as amended and approved by the attorney to clarify items 1 and 2. Motion passed.
Discussion of bookkeeping RFP - Clark stated that the proper changes have been made to the RFP. Motion by Adams, seconded by Morris to approve the request for proposals for bookkeeping and accounting services as amended. Motion passed.

PUBLIC COMMENT: None

ADJOURNMENT: Motion by Clark, seconded by Adams to adjourn the meeting. Motion passed. Meeting adjourned at 6:45 p.m.

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Date Approved Jean Husby, Secretary